How to Write a Business Plan for Your Daycare and Preschool
Discover the top tips for writing a successful daycare and preschool business plan.
#1 preschool management software
Simplify your preschool operations with brightwheel
Simplify your preschool operations with brightwheel
Manage attendance, communicate with parents, and streamline billing—all in one easy app.
Already use brightwheel? Join your school
Trusted by millions of educators and families
#1
Rated all-in-one
childcare solution
childcare solution
20hrs
Saved each month on
administrative tasks
administrative tasks
95%
Customer satisfaction
99.9%
Uptime and 24x7 monitoring
(we don’t crash)
(we don’t crash)
Why preschools love brightwheel
Simplify your preschool operations with brightwheel’s all-in-one preschool management software. From online billing and invoicing to attendance tracking and daily reports, brightwheel makes running your preschool easier than ever.
Simplify your preschool operations with brightwheel’s all-in-one preschool management software. From online billing and invoicing to attendance tracking and daily reports, brightwheel makes running your preschool easier than ever.
Streamlined admin tasks
Make it easy to juggle time-consuming tasks like tracking meals, activities, and paperwork.
Real-time parent communication
Give parents regular updates without phone calls and texts after hours.
On-time billing and payments
Automate billing and collect payments on-time through multiple payment methods.
Worry-free compliance and licensing
Keep track of state rules and maintain documentation to meet local regulations and pass inspections.
Streamlined admin tasks
Make it easy to juggle time-consuming tasks like tracking meals, activities, and paperwork.
Real-time parent communication
Give parents regular updates without phone calls and texts after hours.
On-time billing and payments
Automate billing and collect payments on-time through multiple payment methods.
Worry-free compliance and licensing
Keep track of state rules and maintain documentation to meet local regulations and pass inspections.
Features of brightwheel’s preschool management software
Streamlined family communication
- Send daily updates, photos, and reminders to families, keeping them informed and engaged with their child’s learning
- Send individual SMS text messages to families, in addition to an in-app message, for urgent matters
- Create engaging newsletters that highlight monthly activities and progress
“Parent communication has drastically improved thanks to brightwheel. Parents are more in tune with what’s going on at school, so they’re more responsive. Because brightwheel is easy and quick to use for everybody.”
Cally B. Assistant Director at MBCC Journey
Birmingham, AL
Automated billing
- Set up recurring payments, track invoices, and collect tuition without the hassle
- Invite families to online billing and autopay to get paid on time
- Access reports and billing data to see balances, deposits, transactions, revenue, and more
“95% of my parents are now on track with payments. Before, it was really bad. Parents love that they can see exactly how much they owe, right on their phones.”
Munisha M. Director at Excelsior University for Children`
Seabrook, TX
Foster connection with your staff
- Facilitate lesson planning, share updates with the team, and organize schedules
- Make it easy for staff to interact with families, administrators, and other staff
- Message staff about schedule changes in real-time, ensuring everyone stays informed and organized
“Revising the schedule takes less than 5 minutes and everyone is aware of what is going on, which makes for a seamless operation.”
Kelly R. Director of Good Shepherd Learning Cente
Douglassville, PA
Secure data management & tracking
- Store child records, medical info, and licensing documents in one secure place
- Simplify reporting for audits and compliance checks
- Manage personal data and online payments with the highest security standards (PCI Level 1)
““A child’s information is safe and secure on brightwheel. We are very conscious of security here, and the data in a student’s profile is incredibly private. I feel secure that someone won’t be able to access it unless they are allowed to.””
Marc H. Owner at A Strong Start
Trumbull, CT
Support educators with curriculum and lesson plans
- Add, customize, and share your curriculum with teachers
- Keep families updated on their child's development with progress reports
- Add Experience Curriculum and stay compliant with all 50 states’ early learning standards and NAEYC
“Our teachers love Experience Curriculum. Newer teachers feel more confident because they can use it as a strong foundation and build from there to support child development in their classrooms.”
Tiffany P. Teacher & Curriculum Coordinator at Tarrytown Children’s Center
Austin, TX
Early education resources
Promote family engagement at your preschool
Build strong relationships with families in your program:
- Send effective updates about everything from student activities to changing tuition rates
- Write newsletters that help families feel connected to your preschool
- Turn difficult conversations with parents into positive ones
- Use brightwheel to manage family relationships with confidence and ease
Seamlessly switch to brightwheel from other childcare management software
Easy onboarding trainings
Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.
Speedy support team
Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.
Roster and rate card upload tool
Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.
One simple, transparent price
You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.
Brightwheel vs. Procare
Switch to brightwheel for powerful preschool management software that streamlines every part of your childcare program—from modern family communication with photo sharing and real-time messaging to attendance tracking, billing, and classroom management—all designed to keep teachers, administrators, and families seamlessly connected.
Brightwheel has more ways to support your childcare program
Enrollment & admissions
Create forms, request documents and e-signatures, and make enrollment and waitlist decisions with ease.
Communication
Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.
Experience Curriculum
Upgrade to get Experience Curriculum: A complete, easy-to-implement curriculum system with digital lessons in brightwheel and hands-on learning materials mailed to you.
Frequently asked questions about preschool management software
Preschool management software is a digital platform designed to help early education programs streamline administrative tasks like attendance tracking, billing and invoicing, family and staff communication, lesson planning, and reporting. With brightwheel’s preschool management software, schools save time, reduce paperwork, and improve the overall experience for teachers, families, and administrators.
Preschool administrators juggle many responsibilities—from staff scheduling to tuition collection. Preschool management software simplifies these tasks by providing easy-to-use tools for managing student records, tracking daily attendance, sending invoices, and communicating with families in real time. This leads to better organization, fewer errors, and more time to focus on quality education.
Yes! Brightwheel is designed with simplicity in mind. Teachers, directors, and families can quickly learn how to navigate the platform without needing technical expertise. The intuitive dashboard makes it easy to handle daily operations like logging activities, sending updates, and generating reports.
Yes, brightwheel’s preschool management software works for programs of all sizes, from small in-home programs to large preschools and childcare centers. It’s scalable and flexible, so you can choose the features that best meet your school’s needs and budget.
Preschool management software like brightwheel makes it easy to keep families informed with daily reports, photos, messages, and real-time updates about their child’s day. This strengthens trust, improves family engagement, and helps parents and guardians feel more connected to the classroom experience.
Yes. Brightwheel takes data security seriously. The platform uses industry-standard encryption and security practices to protect sensitive child and family information, ensuring privacy and compliance with relevant regulations.
Absolutely. Brightwheel includes powerful billing and invoicing features that let preschools automate tuition collection, send digital invoices, and track payments in real time. This not only saves hours of manual work but also helps improve cash flow for your preschool business.
Review the latest insights & resources about preschool operations
7 Preschool Open House Ideas
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